Bookkeeping for dentists — Canada

Statements in.
Clean books out.
Reviewed by a dentist.

Every file handled personally. No software. No automation. A dentist reviews your books.

Send your bank statements and business credit card statements. Every transaction is categorized, anything unusual is flagged, and your accountant receives a clean, organized file — ready for tax strategy, not cleanup.

First month free About
Done by hand
Reviewed by a dentist
Boutique service
Overhead %Lab cost ratioStaff cost %Supplier overchargesHygiene productionBenchmarks Overhead %Lab cost ratioStaff cost %Supplier overchargesHygiene productionBenchmarks
How it works

Three steps. That's it.

01

Upload your documents

Bank statements and business credit card statements. Enter your name and email, drop the files on our secure portal.

02

Personally reviewed by a dentist

Every transaction is categorized and reconciled by a real person. Your numbers are then reviewed for overcharges, miscategorizations, and unusual expenses, with key ratios compared against industry benchmarks.

03

You receive a short report

You receive your completed bookkeeping and a short report flagging anything that needs your attention. Your first month is on us.

See it in action

From raw statement
to clear picture.

Click through to see how a bank statement becomes categorized books and a flagging report.

Royal Bank — Business Chequing ****4821
March 2026
DateDescriptionAmount
03/02INTERAC PURCHASE 8472 HENRY SCHEIN-$2,847.50
03/04POS CRD 0294 PATTERSON DENTAL SUP-$1,432.00
03/05EFT DEBIT SUNLIFE ASSURANCE-$1,890.00
03/07INTERAC TF 4419 ALPINE DENTAL LAB-$6,240.00
03/10PAD ROGERS COMMUNICATIONS-$489.99
03/10POS CRD 7781 COSTCO WHOLESALE-$312.47
03/12INTERAC PURCHASE 3318 DENTSPLY SIR-$4,100.00
03/14EFT DEBIT MANULIFE FINANCIAL-$2,210.00
03/15CHEQUE 001847-$8,500.00
03/18POS CRD 6612 STAPLES BUSINESS DEP-$187.30
03/20PAD ENBRIDGE GAS INC-$342.18
03/22INTERAC TF 4419 ALPINE DENTAL LAB-$5,870.00
03/25EFT DEBIT CERIDIAN HCM-$14,200.00
03/28POS CRD 0294 PATTERSON DENTAL SUP-$3,680.00
DentaLedger — Categorized
March 2026 · 14 transactions
DateDescriptionCategoryAmount
03/02Henry Schein — dental suppliesSupplies-$2,847.50
03/04Patterson Dental — supplies order⚑Supplies-$1,432.00
03/05Sun Life — group benefitsInsurance-$1,890.00
03/07Alpine Dental Lab — crowns/bridgesLab costs-$6,240.00
03/10Rogers — phone + internetUtilities-$489.99
03/10Costco — office supplies?⚑Supplies-$312.47
03/12Dentsply Sirona — equipment partsEquipment-$4,100.00
03/14Manulife — disability insuranceInsurance-$2,210.00
03/15Cheque #1847 — monthly rentRent-$8,500.00
03/18Staples — office & admin suppliesSupplies-$187.30
03/20Enbridge — natural gasUtilities-$342.18
03/22Alpine Dental Lab — 2nd invoice this month⚑Lab costs-$5,870.00
03/25Ceridian — payroll processingStaff-$14,200.00
03/28Patterson Dental — 2nd order this month⚑Supplies-$3,680.00

Practice snapshot — March 2026

Overhead
72%
Lab costs
14.2%
Supplies
9.9%
Staff
27%
Rent
10%
Insurance
4.8%

Flagged this month — 4 items

Lab costs at 14.2% — industry average is ~10%. Alpine Dental Lab billed twice this month ($12,110 total). Worth verifying against POs.
Supply spend at 9.9% — Patterson Dental charged twice ($5,112 total). Possible duplicate order or pricing discrepancy vs. last month's $2,400 avg.
Costco $312.47 — categorized as supplies, but Costco purchases sometimes mix personal and business. Confirm this is 100% clinic-related.
Overall overhead at 72% — above the 60–65% benchmark for a solo practice at this production level. Lab + supplies are the primary drivers.
Reviewed line by line. By a person.
Dr. Nabil Achache, DMD
Dr. Nabil Achache, DMD
About

Clinic owner.
Bookkeeper.

Dr. Nabil Achache owns and operates a dental practice in Ontario. He understands practice financials not from a textbook, but from running a clinic — managing overhead, evaluating lab costs, and reviewing every line item month after month.

DMD (Hons.) — Université de Montréal. AFAAID, FICOI. Board-certified in Canada and the US. Trilingual.

DentaLedger is boutique bookkeeping — each client receives personal attention. No templates, no automation. Your practice is unique, and your bookkeeping should be too. Every review is done by hand, by someone who knows dentistry inside and out.

DentaLedger does not replace your accountant. It sits between you and them — ensuring your books are accurate and organized well before year-end, so your accountant can focus on tax strategy rather than reconciliation.

What we do

Boutique service.
Human attention.

01

Monthly bookkeeping

Reconciled monthly books on a chart of accounts structured for dental practice workflows. Upload your documents through the portal, receive your completed books within days.

02

Bookkeeping review & leak detection

A detailed review of your expenses to identify overcharges, duplicate billing, miscategorized items, and overhead inefficiencies. The type of analysis that typically falls between what your bookkeeper does and what your accountant sees.

03

Short flagging report

A brief snapshot of where your practice stands — key ratios, flagged items, and an overall picture of your financial health. Delivered with your first package and whenever something needs your attention. Designed to read in under two minutes.

The flow

Dentist to accountant.
A person in between.

Raw statements go in. Clean, categorized books and a flagging report come out — ready for your accountant, all reviewed by hand.

🦷
You
Upload bank + credit card statements
PDF
DL
DentaLedger
Categorize, reconcile, review, flag
XLS
RPT
📊
Your accountant
Clean file, ready for tax strategy
📄
What you send

Bank statements and business credit card statements. Raw, as-is from your bank.

⚙️
What happens

Every transaction categorized and reviewed by hand. Numbers analyzed against benchmarks. Issues flagged.

✅
What your accountant receives

Organized books + short flagging report. Ready for year-end tax strategy — no cleanup needed.

Pricing

Pick by your production.

Flat monthly fee based on your annual production volume. No surprises, no per-hour billing.

Tier I

Under $1M production

Solo dentists, light volume
$349/mo
  • Monthly bookkeeping & reconciliations
  • Leak & overcharge review
  • Flagging report on first package
  • Secure upload portal
Start
Tier II — Most picked

$1M – $3M production

Busy single or multi-op clinic
$499/mo
  • Everything in Tier I
  • Quarterly flagging report
  • Benchmark comparison against Canadian peers
  • Direct liaison with your accountant
Start
Tier III

$3M+ production

High-volume or multi-location
$749+/mo
  • Everything in Tier II
  • Per-location breakdown
  • Monthly dashboard
  • Priority response
  • Custom scope on request
Start
Client portal

Start here. First month free.

Send your bank statements and business credit card statements. You receive your completed bookkeeping and a short report flagging anything that needs your attention. First month at no charge.

Your files are reviewed personally — not processed by software.
Your files and info stay private. Used only to prepare your review.
Contact

Questions? Reach out.

Email

info@dentaledger.ca